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When following up on an e-mail: I usually forward the original e-mail to the original recipient, with some added text at the top. Hello, Have you had time to look into this? Kind Regards, ... Forwarded message: From: .... Date: ... Subject: ... To: ... ...

I'd probably go with something on the lines of: Hi [whoever] Just checking that the XXX I sent you on Xth XXX is okay. I have to [do something] with your feedback before I can [do something else]. Can you let me know when you'll be able to look at it for me? Thanks That way, it makes it sound like you're putting yourself in their debt ...

Personally I think P.S. is never really 'appropriate' in emails. The whole point of a post-scriptum is it's something you think of after the main text has already been written. By which time in the old days of pen-and-ink you'd have already written your closing lines, and most likely signed it as well. With electronic writing such as emails, just go back ...

Emails saying "thank you" for something are generally informal; style is less of an issue than simple gratitude and sincerity. So there's really no problem with your email, unless you've got a particular reason to be concerned about eloquence. If you do want to work in more variety, some good alternatives include: "I really appreciate [X]" or "Your [X] is ...

You have several choices, and which one you use depends on the length of the document to be written, the subject matter, and your personal preferences. All sections here are examples of the technique they describe. Outlining The outline of this answer would look like this: Introduction - mention options Outlining - explain, give example Infodump - ...

Okay, it's clear that you're writing this in a web-based context, so my recommendation is based on the fact that I'm a web-designer first, and a writer second. Quite simply your text is far too long to be useful in any way. It's a sad fact of internet life that people just do not read long-winded instructions/emails. Steve Krug, in his book "Don't Make ...

There is no rule that you have to produce an equal volume of words in order for your correspondent to appreciate you. In fact, if you quote every sentence individually, inserting "I agree" or "good point" after each, that's going to lower people's impression of you -- it's a "me, too" reply, only worse because the person has to dig in case you had anything ...

"This project could not be completed without your specific expertise and generous support. Please know you have my deepest thanks." You may want to add some details that characterize your interactions so that the message is a little more personal. The phrase 'specific expertise' is a little vague. Did she provide you with archived recordings of mission ...

Punctuation marks where invented to increase readability. So for God's sake, get rid of these semi-colons; my eyes are bleeding. If you really need the differentiation which shall be achieved with the semi-colons (comma and a non-comma-punctuation-mark), I would suggest parentheses: Speakers at tomorrow's conference include James T. Smith (vice ...

If you want to be cool and scientific, explaining a process, do it in third person. "The subject is, the subject feels". This is the professional mode, very impartial but neither the easies to write nor the easiest to understand. If that's a colleague though, feel free to use whatever you feel like, First person, second, third, first introducing the actors: ...

Two common strategies are: Rearrange words Change nouns to verbs if possible Instead of Web Product Provider: Provider of the web product or The web product provides ... Yes, I've shorten your example sentence, because I do not understand it ;)

Formal style in email is appropriate in a variety of situations: job-seeking, academia and business (especially when writing to someone more senior), and when you make a request of someone you don't know personally. If the other person or organization has set the tone first, you may want to try to match it or be only a little more formal in a response; ...

Write it as if you're the one apologizing to them. You know that they're the one who is dragging their feet. Pretend like you were instead. Frame the message in terms of "I must have missed an email somewhere, sorry" rather than "why haven't you sent me an email?" This lets them take the action you want without accepting blame for the delay, which for ...

Welcome user614. You're asking a good question, and if I may restate it: How do I write an effective business e-mail? Like most writing questions, it comes to how you think about the task. And this is the key, to think before you write. Why are you writing? What exactly do you want? To whom are you writing? What do you know about them, their ...

Here is a link that I have used in the past to generate some e-mail templates. I ended up creating several as forms in MS Outlook. This link includes links to a few other collections, so you'll find several different examples to cover just about any kind of business e-mail you may need. (These are actually samples of business letters, but you can still ...

Good morning XXX, I wanted to touch base with you about the status of your article for the newsletter. Please advise whether you will be able to send it to me by the end of the week. If it doesn't work with your schedule, that's fine; I just need to know one way or the other for planning purposes. Thanks! Regards, [your name]

Lauren Ipsum gives a good answer. I'll guess at the purpose of your query and suggest a message along these lines: Dear Dr. X, I recently read your paper, Y, and I was very interested in the proofs you sketched. My research is in a related area: (here you describe your research). Would it be possible for you to send me the complete proofs ...

The most-authoritative page I've seen on this topic is part of a style guide at Western Michigan University. It first points out that most of the recommendations in the guide “are consistent with AP style, which is the standard for the styleguides of most universities and for writing for the Web”, and later lists the following as errors to be avoided, ...

1st paragraph: Use parenthesis instead of the comma: We'll email you when the beta begins (you can see our countdown here). Third paragraph: If you say you're not sure what those special features are, it suggest lack of vision, and that you have no idea what you plan on doing in the future (which comes across as being negative). I would suggest ...

I'd simplify it quite a bit: We’re really excited about the launch and we wanted to let you know hat you’ll be the first to get in when we pull back the covers. We ARE really excited, we WANTED to let you know - verb tense issues. Pick one, and stick with it. And mixed metaphor - 'get in' and 'pull back the covers' sound like a bed...but beds ...

If there is a tight deadline, as you seem to have, I always follow the sentence containing the deadline information with another sentence that says something like, "If you foresee a problem with replying by tomorrow, please let me know that as soon as possible." This gives them a chance to tell you that the deadline is not feasible for them.

(I'm answering this from a point-of-view of readability. If your corporate communications are subject to any internal style sheets or style guide such as AP or Chicago - since you have a policy on the serial comma, I'm inclined to think they are - please also consult those. If this does get migrated to English, you'll doubtless get all kinds of more ...

I usually write something like: Hi. I was checking my mail and it looks like I didn't get a response to the mail I wrote you, am I wrong? I've found that the longer the mail, the lowest the probability that the guy actually replies back to me, so I keep emails short and polite.

Well, makes sure you're clear what you're asking about and don't assume they have the same information that you do. If you're following up on a submission make sure you tell them the title of the story and when you sent it off. It's possible that lost/misplaced your submission so this information well help them find your work. Just remember to give them ...

To me, it seems that your examples don't include a sequence of nouns, but nouns that are more than one word. Here are your examples, with added quotes to delimit the nouns: The "Web Product Provider" search "print Individual Provider Map" does not print the listing originally found The "operations review evaluation task force" is responsible for this ...

Focus on the verbs (action), not the nouns. Your example: The Web Product Provider search print Individual Provider Map does not print the listing originally found [...] becomes Printing an Individual Provider Map from a Web Product Provider search result list does not print the selected map. You get better mileage using print as a verb ...